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Gas tanks should be filled prior to returning cars to rental agencies to avoid refueling charges, which may be billed at as much as $5 per gallon or more. Cars should be returned on time to avoid additional hourly charges. 

Allowance for Personal Auto

The use of a personal car for GBH business will be reimbursed at the federal reimbursement rate per mile for the most direct route to and from the business destination. Federal reimbursement rate is issued by the IRS every year and will be updated every year. Independent contractors on GBH projects must keep track of the origin and destination of the trip and total number of miles driven. Costs incurred for parking and tolls are reimbursable and receipts should be submitted for all auto expenses.

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• Car repairs
• Rental car costs during repair of personal car
• Tickets, fines, or traffic violations incurred while driving a car for business purposes or for commuting to work

Local Public Transportation

Business travel expenses for bus, MBTA, train, or taxis within the local area are reimbursable Travelers should note the origination and destination of each portion of the trip.

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Taxi fares paid out of pocket are acceptable and receipts should be retained. Taxis are not authorized for routine commuting to and/or from work.

Car Services

Car services are more expensive than taxis and should not be used.  Use of car services should be limited to talent/VIP purposes only and requires pre-approval by GBH.

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