Page History

...

• A copy of the airfare itinerary or original ticket receipt
• Original folio for all lodging expenditures, regardless of amount
• Car rental agreement and detailed statement of amount paid (not estimate)
• Credit card receipts (not statements) for entertainment expenses (must include names, titles, and business purpose of meeting and detailed restaurant meal receipts)

AIR/TRAINTRAVEL

Air Travel

All air travel is restricted to coach class or to the least expensive airfare available, unless circumstances prevent it. It is GBH’s policy not to cover the cost of business class travel, even for international flights, except under extraordinary circumstances. Independent Contractors seeking reimbursement for business class travel outside North America under such unusual circumstances must obtain prior written approval from GBH’s Accounting office. Business class travel that does not follow this procedure will risk non-reimbursement of expenses.  When traveling on a federally funded project, (see Appendix) travelers must book the lowest coach class airfare available, and travel may only be on approved airlines (generally American-owned carriers).  Any international travel on non-American-owned carriers must receive prior written approval from GBH’s Accounting office.

...

The use of personal aircraft is not allowed for GBH business travel.  

TrainTravel

Out-of-town train travel is restricted to coach class or its equivalent. First class or business class train travel is not allowed under GBH policy. For rail travel only, if coach class is not available due to the type of train, business class is acceptable. This fact should be documented. First class rail travel is not acceptable in any circumstances.

...