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GBHwill reimburse independent contractors working on GBH projects for reasonable business phone calls, while traveling (if charged separately). Hotel bills, telephone bills, or other documentation detailing names and companies are required for phone call reimbursement.

 

Supervisor/Manager Federal , regardless of , with federal grant

APPENDIX: ADDITIONAL GUIDELINES FOR TRAVEL AND BUSINESS EXPENSES WHEN WORKING ON GBH PROJECTS FUNDED BY FEDERAL GRANTS

Independent contractors charging expenses to projects funded by federal grants should be cognizant of the special requirements and limitations related to expenses charged to federal grants. These Guidelines are in addition to the GBH travel and expense guidelines and expenses need to be in compliance with both policies.

All expense reports are subject to review by the GBH Representative before being submitted for processing.

The independent contractor submitting the expense report and the

GBH Representative approving the expense report are responsible for ensuring each expense is allowable under the terms of the grant, and 2 CFR, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the Uniform Guidance). 2 CFR, Part 200 sets forth standards for obtaining consistence and uniformity among

federal agencies in the administration of grants to agreements with the institutions of higher education, hospitals, and other non-profit 2 CFR, Part 200, Appendix IV establishes principles of determining costs of grants, contracts and other agreements with non-profit organizations.

Every expense item must be supported by a detailed receipt

. A credit card statement is not an acceptable form of receipt.

GBH will not reimburse an independent contractor for expenses associated with the purchase of alcoholic beverages, gifts or contributions, donations and entertainment charged to a federal grant. To provide positive proof that meal reimbursements do not include charges for alcohol, detailed receipts with proof of payment (listing of items included in the total) must be submitted for reimbursement of meal expenses.

The Uniform Guidance discourages grant recipients (GBH) from purchasing unnecessary items and incurring meal expenses when not traveling on grant related business

. Local lunches, and dinners that are not deemed necessary will not be reimbursed. Additionally, entertainment costs such as the cost of amusement, diversion, social activities (including “wrap parties” or other project completion celebratory events), ceremonials, and costs relating thereto, such as meals, lodging, rentals, transportation and gratuities are unallowable.

Expenses for gifts may not be charged to a federal grant.